Payment Receipt Email

v1.0.0

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Payment Receipt Email — Free Responsive HTML Email Template

Transactional · v1.0.0 · Updated 2026-10-17 · Gmail, Outlook & Apple Mail · Dark mode

CategoryTransactional
Tagsreceiptinvoicebillingpaymentsubscriptionsaasecommerce
Updated October 16, 2026

What's included

Features

Large amount-paid header with a green "Paid" badge
Payment date, invoice number and card used in a summary row
Up to three line items, a tax line and a bold total
"Billed to" block with name, company, billing email and address
Outlook-safe "Download invoice (PDF)" button
Next-payment note and a billing-support line
All real text, so receipts stay searchable and copyable
Editable light and dark palettes, hidden preheader and plain-text version
Works with Stripe, Paddle, Chargebee, Postmark, SendGrid and SES
Copy the HTML, download a .html or ZIP file, or fork it to My Code

About this template

Payment Receipt Email — Free HTML Receipt & Invoice Template

Payment Receipt Email template: A payment receipt for subscriptions and one-off charges: a large amount-paid header, date and invoice number, the card used, itemised lines with tax and total, billing details, a "Download invoice" button and a billing-support line.

Payment Receipt Email is a free, responsive HTML receipt and invoice email template for SaaS subscriptions, memberships, agencies and one-off payments. It opens with the amount paid in large type and a green "Paid" badge, then shows the payment date, invoice number and card used, an itemised summary with tax and total, the billing details, a Download invoice button and the date of the next payment.

What people need from a receipt

Receipts get forwarded to accounting, searched for at tax time and checked against card statements. This template puts the amount, the date and the invoice number where people look first, and keeps everything in real text (not images) so it is searchable and copyable in every inbox.

Built for subscriptions

The line items fit plan names with billing periods ("Pro plan, monthly, Oct 17 to Nov 16"), extra seats and add-ons. The closing note tells people when the next charge is and where to manage their plan, which cuts surprise-charge complaints and chargebacks. Leave a line description empty to hide it.

Coded for real inboxes

Nested tables, inline styles, a VML button for Outlook on Windows, editable light and dark palettes for Apple Mail, iOS and Outlook.com, a hidden preheader and a plain-text version are all included.

Pair it with a PDF

Link the button to your PDF invoice from Stripe, Paddle, Chargebee or your billing system, so customers who need a formal invoice can download it, while everyone else sees the essentials right in the email.

Receipts are transactional email, so no unsubscribe link is needed. Edit it in the browser, then send it from Postmark, SendGrid, Amazon SES, Resend or your billing platform's custom email settings. Selling physical products? See the Order Confirmation template.

Why use it

Why Use the Payment Receipt Email Template

💳
Fewer chargebacks
A clear receipt with the amount, date and next charge helps customers recognise the payment on their statement instead of disputing it.
🔎
Easy to find later
Real text for the amount and invoice number means people can search their inbox for it at tax time.
🧾
Ready for accounting
Invoice number, billing details and a PDF link give finance teams what they need without another support request.

How it’s different

How It’s Different From Other Free Email Templates

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Real email HTML you own
Not a locked design inside a sending platform. Copy production-ready HTML, download a .html file or fork it into My Code, and use it with any email service or your own code.
⚙
Coded for real inboxes
Tables, inline styles, Outlook conditional comments, a VML button and Outlook font fixes. Many free templates only look right in a browser.
◐
Dark mode built in
Separate, editable light and dark palettes, with a dark preview, instead of leaving dark mode to each email client.
✓
Checks before you send
Warnings for Gmail clipping, missing alt text, placeholder links, images that aren't hosted online, and a missing unsubscribe link or postal address.
Plain-text version included
A matching plain-text version is generated as you edit, ready for multipart emails and the clients and filters that read text.
◍
Free and private
No account, no watermark and no limits. Everything runs in your browser, and your edits are saved locally for next time.

Step by step

How to Use

  1. 1
    Set the inbox detailsWrite the sender name, subject line and preheader (the preview text shown next to the subject in the inbox). The character counts show when they get too long for phones.
  2. 2
    Edit the contentFill in the amount & summary, line items and billed to, or click any text in the preview to jump to its field. Switch the billed to on or off.
  3. 3
    Add your brandUpload or paste your logo, set the brand colour and the light and dark palettes, pick fonts, or apply your saved brand kit.
  4. 4
    Preview and checkSwitch between desktop, mobile and dark mode, and fix anything the pre-send checks flag, such as placeholder links or missing alt text.
  5. 5
    Export or forkCopy the HTML into Postmark, SendGrid, Amazon SES, Resend or your own code, copy the plain-text version, download a ZIP with images, or fork it into My Code.

Real-world uses

Common Use Cases

🔁
SaaS subscription renewals
Send it every billing cycle with the plan name and period, seats and tax, plus the next renewal date and a link to billing settings.
🏋
Memberships and classes
Confirm gym, studio or club membership payments, list the plan and any add-ons, and use the closing note to remind members how to pause or cancel.
🧑‍💼
Freelancers and agencies
Email clients a branded receipt when an invoice is paid, list the project milestones as lines, and link the button to the formal PDF invoice.
❤
Donations and nonprofits
Thank donors with a receipt showing the amount and date, change the summary to the campaign, and use the note for tax-deductibility details.

Got questions?

Frequently Asked Questions

An invoice asks for payment; a receipt confirms that payment was made. This template is a receipt, and its button links to the formal invoice PDF for customers who need it for accounting.

Yes. Stripe can send its own receipts, but many teams turn those off and send their own from a webhook (for example invoice.paid). Fill the template with values from the Stripe invoice object and link the button to the invoice's hosted PDF URL.

No. Receipts are transactional, so US CAN-SPAM doesn't require one. Keep promotions out so it stays transactional.

Copy the HTML or fork it to My Code and repeat the line-item row inside your template engine's loop, one row per item.

If you charge sales tax, VAT or GST, show it as its own line, as this template does. Some countries require the tax amount and your tax ID on invoices, which you can add to the summary or the PDF.

It saves an editable copy of your Payment Receipt Email in My Code, the UI Snippets code editor: the email markup goes in the HTML panel and its CSS (mobile and dark-mode rules plus fonts) in the CSS panel, so you can keep refining the code and save your own versions.

Yes. It is free for personal and commercial email, with no sign-up and no watermark. Everything runs in your browser, and your edits are saved locally.